Migrate from GCdocs to SharePoint Online with Confidence

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Migrate from GCdocs to SharePoint Online with Confidence

MIGRATION LANDSCAPE Where you are, Where you’re going

From – GCdocs

  • 1 Federal information repositories built on GCdocs
  • 2 Content governed by records retention and disposition authorities
  • 3 Information protected through government security classifications (PROTECTED A, PROTECTED B, UNCLASSIFIED)
  • 4 Bilingual English–French content and metadata

To – Microsoft 365

  • 1 SharePoint Online configured for the Government of Canada requirements
  • 2 OneDrive for Business for personal work
  • 3 Microsoft Teams for secure collaboration
  • 4 Microsoft 365 Government Cloud (where required)
Common Challenges

Why GCdocs migrations are more complex than they look

Common challenges include:

  • Designing SharePoint structures that enforce GC security models, not just store content
  • Carrying forward security classifications into Microsoft 365 without expanding access
  • Preserving bilingual English–French relationships, metadata, and usability
  • Maintaining Treasury Board and ITSG‑33 alignment throughout planning and execution
  • Identifying accessibility gaps early to avoid post‑migration issues
  • Ensuring records retention and disposition remain aligned with Library and Archives Canada
  • Managing dependencies such as legacy links, references, and GC‑wide integrations
Why SharePoint Online

A platform built for government-grade work.

SharePoint Online isn’t just where content lives. It’s the foundation for how your department will collaborate, comply, and scale.

  • A Collaboration Platform designed for use by government workers
    SharePoint Online, used with Microsoft Teams, enables secure collaboration across departments with role‑based access controls that align with the Government of Canada’s operating models.

  • Security and compliance built-in to the platform
    Microsoft 365 provides built‑in security and compliance capabilities, such as sensitivity labeling, auditing, and access controls, supporting Government of Canada requirements through a zero‑trust approach without compromising security.

  • Support for bilingual and accessible information
    SharePoint Online’s flexible information architecture and accessibility features support obligations under the Official Languages Act and the Accessible Canada Act.

  • A foundation for digital services and AI-readiness
    Moving to SharePoint Online creates a scalable foundation for automation, improved service delivery, and Copilot readiness, without additional infrastructure or platform upgrades.

  • Reduced Operational Overhead and Long‑Term Complexity
    Cloud‑based services reduce reliance on on‑premises hosting, simplify maintenance, and deliver continuous innovation while maintaining governance and control.

THE ASSESSMENT ROADMAP Five weeks to a clear path forward.

Our structured migration assessment eliminates guesswork. Every week has a defined purpose, defined outputs, and a clear handoff to the next phase.

WHAT YOU GAIN

Every Assessment Delivers Five Concrete Outputs.

Every Assessment Delivers Five Concrete Outputs:

  • 1 Infrastructure & Content Discovery: Identify GCdocs data sources, content types, dependencies, and structure to optimize for SharePoint Online and OneDrive.
  • 2 Security & Compliance Review: Meet the requirements outlined in ITSG-33, Treasury Board guidance, and Microsoft 365 security standards.
  • 3 Technical Readiness Analysis: Evaluate network, identity management, and integration requirements for a seamless transition.
  • 4 Migration Strategy & Roadmap: Provide a phased migration strategy based on your department’s needs.
  • 5 Change Management & Adoption Planning: Assist in developing a SharePoint Center of Excellence and preparing the users within your organization for adoption of the new system.

Why Organizations Partner with Us

Creospark is a Microsoft Solutions Partner in Modern Work & AI, trusted by public‑sector organizations to deliver secure, compliant Microsoft 365 transformations.

Our approach balances:

Alignment

Business and policy outcomes guide every decision

Security

Governance and compliance are foundational, not optional

Adoption

Change management is built in from day one

Results

Clear direction and reduced risk before execution begins

Ready to Migrate with Confidence?

Lay the groundwork for a secure, structured move to SharePoint Online. Our migration assessment brings clarity before execution begins so your department leads a transformation, not a disruption.

Frequently Asked Questions

Who is this migration assessment intended for?

This assessment is designed for Canadian federal departments using GCdocs, including CIOs, IT leaders, security teams, and information management professionals responsible for compliance, records, and collaboration platforms.

Is this assessment designed specifically for GCdocs environments?

Yes. This assessment is purpose‑built for GCdocs used by Canadian federal departments, not generic content platforms.

How does Creospark handle Government of Canada security and compliance requirements?

We assess and plan for alignment with ITSG‑33, Treasury Board policies, and departmental security plans as part of the migration roadmap.

Can bilingual English‑French content be preserved?

Yes. We plan for bilingual content, metadata, and site structures to ensure Official Languages Act requirements are supported in SharePoint Online.

Can migrations be phased or limited in scope?

Absolutely. The roadmap supports phased execution based on risk, priority, and departmental readiness.